This guide documents the bare minimum, no-nonsense steps needed to start an Agora club. It assumes that you're an experienced member either of Agora or a similar public speaking organization.
If you're new to Agora and public speaking organizations...
Step 1Understand how Agora works
Of course, even if you're experienced, the first step is understanding how Agora works and what makes us different from other organizations.
Make sure you are familiar with:
- The core club requirements.
- The meeting roles and sections that we have.
- The officers that each club needs to have once it has stabilized. (No need to have all officers appointed during the first months of the club)
- The rules for club finances, if you intend to charge members a fee.
- The brand guidelines, if you intend to create your own materials.
- The operational requirements for clubs.
- In general, explore our online wiki.
Step 2Decide your club's characteristics and name
You can name your club in any way you want, as long as it meets the club naming requirements that prevent confusing or offensive club names.
You will also need to decide:
- How often the club will meet
- The languages that will be used during the meetings.
- The roles that guests and non-resident members will be allowed to perform.
- The fee structure of the club.
None of these decisions are permanent - you can always change them once the club is up and running.
Step 3Recruit the required minimum members
Different club types have a different number of minimum members required. For an Open Public Club, it's enough to have at least 8 committed members.
Step 4Schedule a chartering meeting
Schedule the first meeting. It can either be a regular meeting if all the members are already experienced, or it can be a demo or presentation-type meeting where you explain to attendees how the club is going to work.
Chartering meetings for Open Public Clubs cannot charge any kind of attendance fees.
If you need to create any promotional materials for your club, you may find the resources in our brand portal useful.
Step 5Apply for a club number
Once you have scheduled the meeting, send a message to [email protected] at least a week before the meeting with the following information:
- Your full name and contact information (either EMail or phone number)
- Your selected club name
- The time (including time zone), date and exact address of the public meeting.
- The contact information that you want to be published for people interested in attending the meeting.
- The capacity of the venue where the club will charter (maximum number of people that can attend)
If everything is correct, we will register your club and assign it a unique number. Usually, that happens the same or the next business day.
That's it, your club is official now. Congratulations!