Club Creation » Club Creation - Charter Hold the first meeting Agora Ambassador Lamichhane Shyam (8th from the right) and the members of the first club in Nepal - Kathmandu Speakers Club Carry out the meeting. Make sure to print enough agendas, and especially to include in each agenda: Your club info and contact point. The date, time and venue of the next meeting Remember to take pictures, as you're making history, and send us the pictures so that we can publish them (confirm with the people on those pictures that they're ok with them being published). At the end of the meeting, it is recommended that you remind people of the date of the next meeting, and ask people right there and then to commit to taking roles for the next meeting. Club Officers After the first meeting, it's time to decide about the Club Officers or Club Management Team. The required officer roles are described later in this guide. Usually, the person that starts a club acts also as its first president. Some people stay as presidents for a full year, others prefer to start the club, make sure it's healthy and step down and do other things. It all depends on the amount of time you have. For the rest of the officers, usually at the beginning, you'll be doing all the roles, maybe for about a month or two. But it's recommended that you form a team of people you're comfortable with and delegate work as soon as possible to avoid burning out. The first officers will be probably volunteers that you as a club founder appoint. Once the club is "stable" (meeting regularly with the same people coming back every meeting), you can ask for the next team during a special meeting of the club. If there are more than two people wanting to do the same role, elections must be held.